We are excited to have you join us and help make our Gilmore events and charitable activities a success. Come out and meet other Gilmore community members by signing up for an activity or donating to one of the Community causes we support:
Click here for Volunteering for Special Events (Pancake Breakfast)
Spring Fair general volunteer option
- Lead Coordinator (Event Chair)
- Oversees all committees and planning activities
- Sets meeting schedule and ensures communication between leads
- Arrange volunteers from Alpha Secondary School
- Arrange parent volunteers
- Work with each committee to fulfill volunteer needs
- Fundraising/Sponsorship Committee
- Creates fundraising documents
- Contact previous sponsors
- Create signage and marketing materials
- Finance/Budget Committee
- Develop and track the event budget
- Process payments, reimbursements, and vendor fees
- Maintain accurate financial records
- Prepare post-event financial report
- Overseeing sales tables and Square access
- Games/Prizes Committee
- Contact rental company for fair games and handle contract
- Determine which council owned games will be used
- Purchase prizes for gameplay
- Inflatable and Tent Rentals
- Contact rental companies and handle contracts
- Oversee day of set up
- Work with Fundraiser/Sponsorship to coordinate signage at each inflatable
- Food Truck Coordinator
- Contact vendors
- Ensure minimum spend can be met
- Oversee day of set up
- Beer garden
- Concession Committee
- Arrange food and drink purchases
- Set up concession area
- Create price sheet
- Toy Sales
- Purchase blow up toys for sale
- Set up sales area
- Create price sheet
- Entertainment Committee
- Contact previous donors for Mystery Bag donations
- Organize/collect donations
- Oversee day of set up and sale of items
- Bingo?
- Pie-eating contest – Thomas (Judge)
3 times (Primary, Intermediate, Adult) - Live band
- SportsNet
- Raffle/50-50 Draw
- Organized by Council and Mischa
- Apply for license in December
- Johnny – selling 50-50 at Fair